• Employee Share Scheme (ESS) Online form

    This form can only be used for reporting ESS tax events for the financial year 1 July 2015 and beyond.

    For reporting periods prior to 1 July 2015, you will need to lodge your report through other channels such as the portal file transfer function, or the portal mail function.

    Use this form to submit an ESS annual report for up to 50 employees with up to three different schemes per employee.

    Authorisation to submit the form

    Providers reporting through our online services including the Business Portal, need to ensure they have the correct permissions set in Access Manager. To view the online form you need the permissions to prepare and lodge ESS reports as well as the mail permission to 'view and action own mail'. Your Access Administrator can login to Access Manager to set the permissions.

    To update ESS report permissions in Access Manager:

    • go to Access Manager
    • select ‘Access and permissions’ under the ‘My business’ heading in the left hand menu
    • select the name of the user to be updated
    • in the 'Permissions table' under the 'Business tab', go to 'ATO transactions'
    • select 'Employee Share Scheme annual report'
    • click in the relevant boxes to 'Prepare and Lodge'.

    What information will I need?

    To complete this report you will need:

    • employee TFN (if provided), name, address and date of birth
    • employee identifier
    • scheme amounts
    • acquisition date
    • plan date
    • plan identifier
    • number of ESS interests.

    How do I complete the report?

    The report allows you to enter the details of up to 50 employees. When you choose to submit (lodge) the form, you will receive an on-screen message advising that your report has been successfully lodged. The on-screen message provides you with an ATO Receipt ID. You can choose to print or save the form.

    To complete the report:

    • Select ‘online forms’ in the left hand menu
    • Select the ‘ESS annual report’ from the forms listed. This form will only display if your Access Administrator has given the ESS annual report permissions in Access Manager.

    When the form opens, you have the option to either:

    • create a new report
    • view or edit a lodged report
    • resume or delete a report which has been saved in draft.

    If you're starting a new form:

    • Select the financial year from the drop down menu, and select ‘start’ to create a new report.

    You have the option to ‘save and exit’ the form, or ‘lodge’ the form.

    The save function in the form allows you to save the form in draft and return later to view, amend or delete the form.

    When a form is saved in draft, the form will be available to resume within 14 calendar days. After this time, the saved information will be lost.

    How do I add additional employees to the form?

    To add additional employees (up to 50) click on the ‘Add +’ button against the 'Employees' field.

    Once an employee is added, you will be returned back to the 'Report view'.

    How do I access a saved form?

    • Go to ‘online forms’ in the left hand menu.
    • Select ‘Employee share schemes annual report’ from the list of forms.
    • The saved form is displayed in a table with a ‘draft’ status.
    • Select the pen icon to access (resume) the saved form, or select the rubbish bin icon to delete the saved form.

    If a form is not resumed within 14 calendar days of it being saved, all saved information will be lost. After this time the form will not display in the table.

    Help completing the form

    The online form contains help text about general information and specific fields in the form.

    Select the 'help' function on the form to get help information for form content.

    Does the form produce employee statements?

    No. Employee statements cannot be produced from the form. There is an editable PDF version of the ESS statement available on the ATO website.
     

    See also:  

    How to lodge your employee share scheme annual report electronically


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We are committed to providing you with advice and guidance you can rely on, so we make every effort to ensure that what we give you is correct.

If you follow our advice or guidance and it turns out to be incorrect, or it is misleading and you make a mistake as a result, we will take that into account when determining what action, if any, we should take.

Some of the advice and guidance on this website applies to a specific financial year. This is clearly marked. Make sure you have the information for the right year before making decisions based on that information.

If you feel that our advice and guidance does not fully cover your circumstances, or you are unsure how it applies to you, contact us or seek professional advice.

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